VISUAL EVENT TIMELINE — 18 JULY 2026
Full Day Gantt Chart
← Scroll left / right to navigate the full day →
Group
4 AM
5 AM
6 AM
7 AM
8 AM
9 AM
10 AM
11 AM
12 PM
1 PM
2 PM
3 PM
4 PM
5 PM
6 PM
7 PM
8 PM
9 PM
10 PM
🔥
🎡
🍛
Food Cooking & Serving
20 vol
Logistics & Transport
2 vol
Decoration
10 vol
Sound
2 vol
Media & Coverage
5 vol
Security & Crowd Control
15 vol
Kirtan & Music
10 vol
Deities Arrival
4 vol
Havan Preparation
6 vol
Havan & Aarti
6 vol
Deities to Rath
6 vol
Puja Seva & Aarti
4 vol
VIP Guest Relations
4 vol
Procession
10 vol
Cleanup
15 vol
Cooking
Transport
Decoration
Security
Kirtan
Havan
Procession
Serving
Cleanup
Team Responsibilities
Click any team to expand full schedule & deployment details
📖
What the scriptures say about Ratha Yātrā
These teachings come from ancient Vedic scriptures — the Brahma Purāṇa and Skanda Purāṇa — explained by His Divine Grace A.C. Bhaktivedanta Swami Śrīla Prabhupāda (1896–1977), the Indian spiritual teacher who brought Bhakti Yoga and the Hare Krishna movement to the Western world. He founded ISKCON and translated over 70 volumes of Vedic wisdom into English.
"
Anyone who sees Lord Jagannātha on the chariot, even once, is freed from all sinful reactions accumulated over many lifetimes. There is no doubt about this.
— Śrīla Prabhupāda
Source: Brahma Purāṇa · Caitanya-caritāmṛta purport
"
Simply by participating in Ratha Yātrā, one gets the benefit of visiting all the holy places of the universe — Vṛndāvana, Dvārakā, Mathurā — all at once.
— Śrīla Prabhupāda
Source: Skanda Purāṇa · Ratha Yātrā teachings
"
Anyone who participates in Ratha Yātrā — pulling the rope, cooking, serving — goes back to Godhead. This is the promise of the scriptures.
— Śrīla Prabhupāda
Source: Skanda Purāṇa · Jagannātha-kṣetra-māhātmya
👤 Coordinator: Yuva Team — Ajay Ji
Chariot safety · Procession crowd control · Prasad queue management · Havan seating · Venue security
Deployment Breakdown
| Position | People | Timing | Notes |
|---|---|---|---|
| Main gate | 2 | 9:45 AM onwards | Entry control and crowd direction |
| At chariot sides | 2 | 11:05 AM – 12:45 PM | Walk full procession route flanking chariot |
| Havan seating area | 3–4 | 10:00 – 10:50 AM | Arrange seating, maintain decorum around Havan |
| At Havan kund | 2 | 10:00 – 10:50 AM | Maintain silence during Havan ceremony |
| Road crowd control | 15 | 11:00 AM – 1:30 PM | Security during full Ratha Yātrā procession |
| Prasad queue control | 4 | 1:30 – 3:00 PM | Manage serving line, prevent crowding |
| In Temple placement | 5 | 9:00 AM – 11:00 AM | Internal temple security |
Phase by Phase
8:30 AM
Arrive — Collect T-shirts / security jackets. Check walky-talky devices, confirm all working.
9:00 AM
Team briefing & position assignment — Team lead assigns positions. Walk the venue together once.
9:45 AM
All positions taken — event security begins — Venue secured.
10:00 – 10:50 AM
Havan security deployment — 2 at main gate. 3–4 arranging seating around Havan kund. 2 maintaining silence and decorum during Havan.
11:00 AM
All move to chariot — prepare for procession — Full team flanks chariot. Maintain crowd corridor. Nobody too close to wheels.
11:05 AM – 12:45 PM
Procession crowd control — Walk full route. Control rope-pulling crowd. Coordinate with police liaison. First aid team at rear.
12:45 PM
Chariot returns — Secure chariot. Control crowd surge on return. Maintain decorum during return ārati.
1:30 – 3:00 PM
Prasad queue & crowd control — Manage serving line queues. Ensure orderly flow. Prevent crowd crush at serving tables.
3:00 PM
✅ TEAM RELEASED — Prasad complete. Team may join kirtan or help cleanup.
👤 Coordinator: Rohit Ji (Maharashtra)
4 sections: Chariot · Stage/Altar · Havan place · Temple garden & entry
Deployment Breakdown
| Section | People | Timing | Location | Lead |
|---|---|---|---|---|
| Chariot decoration | 5 | 8:45 – 10:30 AM | Ganesh Temple (chariot parking) | Laxmi Mata ji & team |
| Havan place decoration | 2 | 8:45 – 9:45 AM | Around Havan kund | Lagna Mata ji |
| Stage & altar | 8 | 8:45 – 11:00 AM | Stage and main altar | Laxmi Mata ji & team |
| Temple, garden & stage | 5 | 8:45 – 10:30 AM | Garden entry, pathway, seating | Deepak ji & Maharashtra team |
Phase by Phase
8:30 AM
Arrive
8:45 AM
All 4 sections begin simultaneously — Each team moves to their zone.
8:45 – 10:30 AM
Chariot decoration — Fabric draping, flower garlands, chhatri fitting, flag arrangement, lights. Must finish before Jagannath Ji arrives at 10:45 AM.
8:45 – 9:45 AM
Havan place decoration — Flowers, rangoli, banana leaves, lamps. Done before Havan starts 10 AM.
8:45 – 11:00 AM
Stage & altar setup — Stage backdrop, flowers, deity photos, garlands on altar, mic stand dressed, VIP seating arranged.
8:45 – 10:30 AM
Temple & garden decor — Garden entry arch, welcome rangoli, banners, lamps along pathway, feast area decoration.
11:00 AM – 3:00 PM
Standby — monitor & refresh — Fix fallen flowers during procession. Refresh stage before cultural program. 2 standby volunteers.
3:00 PM
Join kirtan & prasad as devotees — Full team participates in feast.
3:30 – 4:00 PM
Remove all decoration items — Chariot decor removed carefully. Stage cleared. Garlands collected. Items returned to temple.
4:00 PM
✅ TEAM RELEASED
👤 Coordinator: Bhakta Robert · Sound: Arya Pr
Havan support · Procession kirtan · Garden stage bhajans · Closing mangalam
Deployment Breakdown
| Group | People | Location | Role |
|---|---|---|---|
| Procession group | 5–6 | On the road with chariot | Battery PA speaker, mridanga, kartal |
| Garden stage group | 4–5 | Garden stage | Harmonium, bhajans, stage program |
| Sound coordinator | 1 (Arya Pr) | Both locations | Manage PA, battery swap, mics |
Phase by Phase
9:00 AM
Arrive — sound check — Test battery speaker for procession. Test garden PA. All mics checked. Harmonium tuned.
9:30 AM
Soft morning bhajans begin — Low volume devotional music as devotees gather for Havan. Sacred atmosphere.
10:00 – 10:50 AM
Havan kirtan support — Soft background chanting during Nṛsiṁha Havan. Follow priest pace.
11:00 AM
Mangala ārati kirtan — full volume — Full kirtan during ārati on chariot. Maximum energy. Emotional peak before procession.
11:05 AM – 12:45 PM
Procession kirtan — full route — Procession group walks with chariot on battery PA. Hare Krishna Mahā-mantra. Switch to Jagannath Ashtakam on return leg.
12:50 PM
Return ārati kirtan — full energy — Second emotional peak. Full team reunites. Maximum volume. 600 devotees gathered.
1:00 – 1:25 PM
Stage program & buffer kirtan — Fill stage between ārati and bhog. Energetic bhajans. Devotees clap and join.
1:30 – 3:00 PM
Soft background kirtan during prasad — Garden PA medium volume. Peaceful devotional atmosphere during feast.
3:10 PM
Final Mangalam — closing kirtan — Lead closing prayer. All devotees join. Shankha blown thrice.
3:30 PM
✅ TEAM RELEASED
👤 Coordinator: Bhakta Ayyapa
All dishes from 5 AM bhog preparation to vessel washing — feeding 600+ guests
Sub-Teams
| Sub-Team | People | Dish | Lead |
|---|---|---|---|
| Sabzi 1 & Sabzi 2 | 8 | Both sabzis | To be assigned |
| Rice team | 6 | Rice (~120 kg) | To be assigned |
| Sweet team | 5 | Halwa or Kheer | To be assigned |
| Support & washing | 6 | Assist & clean vessels | To be assigned |
4:30 AM
Arrive — Early start to prepare for 600+ guests. All sub-teams assemble at kitchen.
5:00 AM
Cooking begins — Bhog preparation starts. Rice, sabzi, sweet dish preparation in full swing.
~1:00 PM
Final bhog offering prepared — Food offered to Lord Jagannath before distribution.
1:30 PM
Prasad service begins — Hot food passed to Food Serving Team for distribution.
2:00 – 4:00 PM
Vessel cleaning & kitchen cleanup — All utensils washed, kitchen area cleaned and handed over.
4:00 PM
✅ TEAM RELEASED
👤 Coordinator: Gujarati Samaj Devotees
Serving line management · Queue control · 600+ people served with love and order
9:30 AM
Arrive — Set up serving stations, plates, cups, serving spoons.
9:30 – 1:30 PM
Standby & preparation — Assist cooking team, arrange serving area, prepare leaf plates / containers if used.
1:30 PM
Prasad service begins — Serving line active. Each volunteer has a dish. Queue management coordinators at front.
1:30 – 3:30 PM
Continuous service — Serve 600+ guests with patience, smiles and devotion. Refill stations as needed.
3:30 PM
✅ TEAM RELEASED — Join prasad and kirtan as devotees.
👤 Coordinator: Laxhmi Mataji
Havan · Ārati · Bhog · Prasad · Puja items · All rituals from morning to feast
8:00 AM
Arrive — Set up Havan kund, puja items, ārati thalis, incense, ghee, samidha (wood sticks) for Havan.
8:30 – 9:45 AM
Havan preparation — All Havan materials laid out. Priest briefed. Deity decoration items checked.
9:45 – 10:15 AM
Śrī Nṛsiṁha Havan — Assist priest. Manage āhuti offerings. Ensure each participant's āhuti is prepared.
10:30 AM
Śrī Jagannātha Pūjā — Full ārati offering to Lord Jagannath, Baladeva & Subhadra before procession.
11:00 AM
Rath inauguration puja — Coconut breaking ceremony. Final blessings before chariot departs.
~1:00 PM
Bhog offering — Prepare and offer bhog to Lord before prasad distribution begins.
1:30 PM
Return ārati — Full ārati when chariot returns. Final ritual of the procession.
3:30 PM
✅ TEAM RELEASED
👤 Coordinator: Jile Ji
Chariot · Deity transport · Vessels · Equipment · All logistics from 6 AM to end of day
6:00 AM
Arrive — First team on site. Begin unloading equipment, cooking vessels, sound gear.
6:00 – 9:00 AM
Setup logistics — Transport chariot to venue. Set up cooking area. Position sound equipment. Arrange all material.
10:45 AM
Deity transport to chariot — Carefully transport Lord Jagannath, Baladeva & Subhadra to the chariot.
11:00 AM – 12:45 PM
Procession support — Drive support vehicle behind chariot. Carry water, first aid, spare equipment.
12:45 PM
Return logistics — Return chariot safely. Deity back to altar.
4:00 – 6:00 PM
Pack down & transport out — Load all equipment, vessels, chariot parts. Final venue clearance.
6:00 PM
✅ TEAM RELEASED
👤 Coordinators: Khushboo Mataji · Lagna Mataji · Abhishek
Entry welcome · VIP escort · Crowd flow guidance · Guest experience
9:30 AM
Arrive — Position at entry. Prepare welcome materials, tilak, prasad packets for guests.
9:45 AM onwards
Guest welcome begins — Greet all incoming guests. Apply tilak. Direct to seating for Havan.
10:00 AM
VIP & guest escort — Guide special guests to reserved seating during Havan and Puja.
11:00 AM
Procession guidance — Direct crowd flow into procession formation. Answer guest questions.
1:30 – 3:00 PM
Prasad guidance — Direct guests to serving area. Assist elderly and families.
3:00 PM
✅ TEAM RELEASED
👤 Coordinator: JanmeJaye Das
Photography · Video · Social media · Live coverage — full day documentation
9:00 AM
Arrive — Set up cameras, charge batteries, confirm live stream setup if applicable.
9:00 – 9:45 AM
Morning setup shots — Capture decoration in progress, chariot, kitchen team, arrival of devotees.
9:45 – 10:15 AM
Havan documentation — Document Śrī Nṛsiṁha Havan — sacred fire, priests, devotees, atmosphere.
10:30 AM
Puja & inauguration — Capture ārati, deity, coconut breaking, chariot blessing.
11:00 AM – 12:45 PM
Procession coverage — Full procession documented. One photographer with chariot, one ahead for crowd shots.
1:30 – 3:00 PM
Prasad feast coverage — Document serving, devotees eating, smiling faces, cultural program.
3:00 – 4:00 PM
Post-event shots & social media upload — Best photos posted on Instagram/WhatsApp. Reels created.
4:00 PM
✅ TEAM RELEASED
👤 Coordinators: Bihar Gharana · Gujarati Samaj · Ashutosh Ji · Sapan Ji
Full venue cleanup · Waste management · Vessels · Stage · Garden — leaving the temple spotless
9:30 AM
Arrive — Set up waste bins throughout venue. Position dustbin bags at serving area in advance.
9:30 AM onwards
Ongoing waste management — Collect waste continuously as guests arrive. Keep pathways clear.
1:30 – 3:30 PM
Prasad area cleanup — Clear used plates and cups immediately after guests finish. Keep serving area hygienic.
3:30 PM
Full venue cleanup begins — Stage, garden, seating area, Havan area, entry — full sweep.
4:00 – 5:30 PM
Deep clean — Wash serving tables, collect all decoration waste, gather all garbage bags.
5:30 PM
Final inspection — Team lead walks venue. Temple handed back in perfect condition.
6:00 PM
✅ TEAM RELEASED — Last team of the day. Hare Krishna! 🙏