Full Day Schedule

MorningProcessionFeast

Chariot safety · Procession crowd control · Prasad queue management · Havan seating · Venue security

Deployment Breakdown

Position	People	Timing	Notes
Main gate	2	9:45 AM onwards	Entry control and crowd direction
At chariot sides	2	11:05 AM – 12:45 PM	Walk full procession route flanking chariot
Havan seating area	3–4	10:00 – 10:50 AM	Arrange seating, maintain decorum around Havan
At Havan kund	2	10:00 – 10:50 AM	Maintain silence during Havan ceremony
Road crowd control	15	11:00 AM – 1:30 PM	Security during full Ratha Yātrā procession
Prasad queue control	4	1:30 – 3:00 PM	Manage serving line, prevent crowding
In Temple placement	5	9:00 AM – 11:00 AM	Internal temple security

Phase by Phase

8:30 AM

Arrive — Collect T-shirts / security jackets. Check walky-talky devices, confirm all working.

9:00 AM

Team briefing & position assignment — Team lead assigns positions. Walk the venue together once.

9:45 AM

All positions taken — event security begins — Venue secured.

10:00 – 10:50 AM

Havan security deployment — 2 at main gate. 3–4 arranging seating around Havan kund. 2 maintaining silence and decorum during Havan.

11:00 AM

All move to chariot — prepare for procession — Full team flanks chariot. Maintain crowd corridor. Nobody too close to wheels.

11:05 AM – 12:45 PM

Procession crowd control — Walk full route. Control rope-pulling crowd. Coordinate with police liaison. First aid team at rear.

12:45 PM

Chariot returns — Secure chariot. Control crowd surge on return. Maintain decorum during return ārati.

1:30 – 3:00 PM

Prasad queue & crowd control — Manage serving line queues. Ensure orderly flow. Prevent crowd crush at serving tables.

3:00 PM

✅ TEAM RELEASED — Prasad complete. Team may join kirtan or help cleanup.

MorningCleanup

4 sections: Chariot · Stage/Altar · Havan place · Temple garden & entry

Deployment Breakdown

Section	People	Timing	Location	Lead
Chariot decoration	5	8:45 – 10:30 AM	Ganesh Temple (chariot parking)	Laxmi Mata ji & team
Havan place decoration	2	8:45 – 9:45 AM	Around Havan kund	Lagna Mata ji
Stage & altar	8	8:45 – 11:00 AM	Stage and main altar	Laxmi Mata ji & team
Temple, garden & stage	5	8:45 – 10:30 AM	Garden entry, pathway, seating	Deepak ji & Maharashtra team

Phase by Phase

8:30 AM

Arrive

8:45 AM

All 4 sections begin simultaneously — Each team moves to their zone.

8:45 – 10:30 AM

Chariot decoration — Fabric draping, flower garlands, chhatri fitting, flag arrangement, lights. Must finish before Jagannath Ji arrives at 10:45 AM.

8:45 – 9:45 AM

Havan place decoration — Flowers, rangoli, banana leaves, lamps. Done before Havan starts 10 AM.

8:45 – 11:00 AM

Stage & altar setup — Stage backdrop, flowers, deity photos, garlands on altar, mic stand dressed, VIP seating arranged.

8:45 – 10:30 AM

Temple & garden decor — Garden entry arch, welcome rangoli, banners, lamps along pathway, feast area decoration.

11:00 AM – 3:00 PM

Standby — monitor & refresh — Fix fallen flowers during procession. Refresh stage before cultural program. 2 standby volunteers.

3:00 PM

Join kirtan & prasad as devotees — Full team participates in feast.

3:30 – 4:00 PM

Remove all decoration items — Chariot decor removed carefully. Stage cleared. Garlands collected. Items returned to temple.

4:00 PM

✅ TEAM RELEASED

MorningProcessionFeast

Havan support · Procession kirtan · Garden stage bhajans · Closing mangalam

Deployment Breakdown

Group	People	Location	Role
Procession group	5–6	On the road with chariot	Battery PA speaker, mridanga, kartal
Garden stage group	4–5	Garden stage	Harmonium, bhajans, stage program
Sound coordinator	1 (Arya Pr)	Both locations	Manage PA, battery swap, mics

Phase by Phase

9:00 AM

Arrive — sound check — Test battery speaker for procession. Test garden PA. All mics checked. Harmonium tuned.

9:30 AM

Soft morning bhajans begin — Low volume devotional music as devotees gather for Havan. Sacred atmosphere.

10:00 – 10:50 AM

Havan kirtan support — Soft background chanting during Nṛsiṁha Havan. Follow priest pace.

11:00 AM

Mangala ārati kirtan — full volume — Full kirtan during ārati on chariot. Maximum energy. Emotional peak before procession.

11:05 AM – 12:45 PM

Procession kirtan — full route — Procession group walks with chariot on battery PA. Hare Krishna Mahā-mantra. Switch to Jagannath Ashtakam on return leg.

12:50 PM

Return ārati kirtan — full energy — Second emotional peak. Full team reunites. Maximum volume. 600 devotees gathered.

1:00 – 1:25 PM

Stage program & buffer kirtan — Fill stage between ārati and bhog. Energetic bhajans. Devotees clap and join.

1:30 – 3:00 PM

Soft background kirtan during prasad — Garden PA medium volume. Peaceful devotional atmosphere during feast.

3:10 PM

Final Mangalam — closing kirtan — Lead closing prayer. All devotees join. Shankha blown thrice.

3:30 PM

✅ TEAM RELEASED

MorningFeastCleanup

All dishes from 5 AM bhog preparation to vessel washing — feeding 600+ guests

Sub-Teams

Sub-Team	People	Dish	Lead
Sabzi 1 & Sabzi 2	8	Both sabzis	To be assigned
Rice team	6	Rice (~120 kg)	To be assigned
Sweet team	5	Halwa or Kheer	To be assigned
Support & washing	6	Assist & clean vessels	To be assigned

4:30 AM

Arrive — Early start to prepare for 600+ guests. All sub-teams assemble at kitchen.

5:00 AM

Cooking begins — Bhog preparation starts. Rice, sabzi, sweet dish preparation in full swing.

~1:00 PM

Final bhog offering prepared — Food offered to Lord Jagannath before distribution.

1:30 PM

Prasad service begins — Hot food passed to Food Serving Team for distribution.

2:00 – 4:00 PM

Vessel cleaning & kitchen cleanup — All utensils washed, kitchen area cleaned and handed over.

4:00 PM

✅ TEAM RELEASED

Feast

Serving line management · Queue control · 600+ people served with love and order

9:30 AM

Arrive — Set up serving stations, plates, cups, serving spoons.

9:30 – 1:30 PM

Standby & preparation — Assist cooking team, arrange serving area, prepare leaf plates / containers if used.

1:30 PM

Prasad service begins — Serving line active. Each volunteer has a dish. Queue management coordinators at front.

1:30 – 3:30 PM

Continuous service — Serve 600+ guests with patience, smiles and devotion. Refill stations as needed.

3:30 PM

✅ TEAM RELEASED — Join prasad and kirtan as devotees.

MorningProcessionFeast

Havan · Ārati · Bhog · Prasad · Puja items · All rituals from morning to feast

8:00 AM

Arrive — Set up Havan kund, puja items, ārati thalis, incense, ghee, samidha (wood sticks) for Havan.

8:30 – 9:45 AM

Havan preparation — All Havan materials laid out. Priest briefed. Deity decoration items checked.

9:45 – 10:15 AM

Śrī Nṛsiṁha Havan — Assist priest. Manage āhuti offerings. Ensure each participant's āhuti is prepared.

10:30 AM

Śrī Jagannātha Pūjā — Full ārati offering to Lord Jagannath, Baladeva & Subhadra before procession.

11:00 AM

Rath inauguration puja — Coconut breaking ceremony. Final blessings before chariot departs.

~1:00 PM

Bhog offering — Prepare and offer bhog to Lord before prasad distribution begins.

1:30 PM

Return ārati — Full ārati when chariot returns. Final ritual of the procession.

3:30 PM

✅ TEAM RELEASED

MorningProcessionCleanup

Chariot · Deity transport · Vessels · Equipment · All logistics from 6 AM to end of day

6:00 AM

Arrive — First team on site. Begin unloading equipment, cooking vessels, sound gear.

6:00 – 9:00 AM

Setup logistics — Transport chariot to venue. Set up cooking area. Position sound equipment. Arrange all material.

10:45 AM

Deity transport to chariot — Carefully transport Lord Jagannath, Baladeva & Subhadra to the chariot.

11:00 AM – 12:45 PM

Procession support — Drive support vehicle behind chariot. Carry water, first aid, spare equipment.

12:45 PM

Return logistics — Return chariot safely. Deity back to altar.

4:00 – 6:00 PM

Pack down & transport out — Load all equipment, vessels, chariot parts. Final venue clearance.

6:00 PM

✅ TEAM RELEASED

MorningProcessionFeast

Entry welcome · VIP escort · Crowd flow guidance · Guest experience

9:30 AM

Arrive — Position at entry. Prepare welcome materials, tilak, prasad packets for guests.

9:45 AM onwards

Guest welcome begins — Greet all incoming guests. Apply tilak. Direct to seating for Havan.

10:00 AM

VIP & guest escort — Guide special guests to reserved seating during Havan and Puja.

11:00 AM

Procession guidance — Direct crowd flow into procession formation. Answer guest questions.

1:30 – 3:00 PM

Prasad guidance — Direct guests to serving area. Assist elderly and families.

3:00 PM

✅ TEAM RELEASED

MorningProcessionFeastCleanup

Photography · Video · Social media · Live coverage — full day documentation

9:00 AM

Arrive — Set up cameras, charge batteries, confirm live stream setup if applicable.

9:00 – 9:45 AM

Morning setup shots — Capture decoration in progress, chariot, kitchen team, arrival of devotees.

9:45 – 10:15 AM

Havan documentation — Document Śrī Nṛsiṁha Havan — sacred fire, priests, devotees, atmosphere.

10:30 AM

Puja & inauguration — Capture ārati, deity, coconut breaking, chariot blessing.

11:00 AM – 12:45 PM

Procession coverage — Full procession documented. One photographer with chariot, one ahead for crowd shots.

1:30 – 3:00 PM

Prasad feast coverage — Document serving, devotees eating, smiling faces, cultural program.

3:00 – 4:00 PM

Post-event shots & social media upload — Best photos posted on Instagram/WhatsApp. Reels created.

4:00 PM

✅ TEAM RELEASED

FeastCleanup

Full venue cleanup · Waste management · Vessels · Stage · Garden — leaving the temple spotless

9:30 AM

Arrive — Set up waste bins throughout venue. Position dustbin bags at serving area in advance.

9:30 AM onwards

Ongoing waste management — Collect waste continuously as guests arrive. Keep pathways clear.

1:30 – 3:30 PM

Prasad area cleanup — Clear used plates and cups immediately after guests finish. Keep serving area hygienic.

3:30 PM

Full venue cleanup begins — Stage, garden, seating area, Havan area, entry — full sweep.

4:00 – 5:30 PM

Deep clean — Wash serving tables, collect all decoration waste, gather all garbage bags.

5:30 PM

Final inspection — Team lead walks venue. Temple handed back in perfect condition.

6:00 PM

✅ TEAM RELEASED — Last team of the day. Hare Krishna! 🙏

Team Responsibilities

Deployment Breakdown

Phase by Phase

Deployment Breakdown

Phase by Phase

Deployment Breakdown

Phase by Phase

Sub-Teams

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